MASTER YOUR TODO LIST – surefire task management tips for successful solopreneurs

As a Solopreneur, productivity is not just a desirable skill, it's a vital necessity. Solopreneurs, by definition, handle all aspects of their business themselves - from ideation and creation to marketing, sales, and administration. Mastering your ToDo list is crucial to staying on top of your business tasks. It can be overwhelming to juggle so many responsibilities and this multi-faceted role demands effective time management, prioritization, and organization. Maximizing productivity allows Solopreneurs to get more done in less time, freeing up hours for creativity, innovation, and strategic thinking. Additionally, it can help maintain a healthy work-life balance instead of burning out. By leveraging productivity tools, state-of-the-art Solopreneurs automate routine tasks, manage their projects more efficiently, and ultimately, drive their business(es) towards success. Thus, productivity is not merely about doing more; it's about working smarter to achieve your business goals while normalizing personal well-being.

Time Blocking

Time blocking is a productivity technique made popular by Elon Musk where you divide the day into specific time slots for each task or activity. This enables to focus on one task at a time, and complete it within the allocated time slot. Time blocking helps Solopreneurs to prioritize tasks, avoid procrastination, and manage their workload more efficiently. By planning your day in advance, you optimize productivity and ensure to achieve your goals. Good tools and tips for time blocking include:

• using a planner or a scheduling app to plan your day in advance,
• breaking down large tasks into smaller ones,
• prioritizing tasks based on urgency and importance,
• setting realistic deadlines,
• avoiding multitasking,
• taking breaks between tasks to refresh your mind, and
• reviewing your schedule regularly to make adjustments as needed.

BONUS TIP: Using a timer or even the notorious Pomodoro Technique can help you stay focused and productive during each time block.

Pomodoro Technique

The Pomodoro technique is a popular time management method that was invented by Francesco Cirillo in the late 1980s. The technique is based on the idea of breaking down work into short, focused intervals of 25 minutes, known as "Pomodoros" (aka tomato slices 🍅). During each Pomodoro, you work on a single task with full concentration and without any distractions. After each Pomodoro, you take a short break of 5-10 minutes to recharge your energy before starting the next one. The technique is designed to improve productivity and reduce procrastination by providing structure and discipline to your workday.

BONUS TIP: You do not need to follow strict 25 minutes intervals. The main point of this technique is to fully commit to a small task with your full concentration. Finish. Take a break. Then move on to the next.

Parkinson's Law

Parkinson's Law suggests that 'work grows to fit the time allotted.' Essentially, this means that if you give yourself more time than necessary to complete a task, the task will seem to grow in complexity and difficulty to fill that time, potentially leading to inefficiency, stress, and procrastination. On the Contrary, by setting a more restrictive or shorter timeframe to accomplish the task, you encourage focus and efficiency, reducing the tendency to procrastinate and thereby getting the task done more quickly.

Actionable Steps are Important

Mastering your ToDo list starts with setting clear and achievable tasks. Begin by writing down everything you need to accomplish, from larger projects down to smaller daily tasks. Be specific with each task – instead of writing "Work on project" break it down into actionable steps like "Draft project proposal" or "Review output data." This approach makes tasks feel more manageable and provides a clear path to completion. Once you've listed everything: prioritize your tasks, consider deadlines, the level of effort required, and the overall importance of each task to your business goals.

Given that Solopreneurs often play the role of strategist, marketer, content creator, accountant, IT, and more, having a project management system that tracks the variety of tasks – makes all the difference and prevents burn-out. Effective project management helps Solopreneurs to break down complex challenges into manageable tasks, reduces overwhelm, and ensures that nothing important falls through the cracks. It also aids in setting realistic deadlines and tracking progress, leading to better productivity and timely completion of projects. Take advantage of task management apps that keep your ToDo list organized and accessible. Digital tools often offer features like reminders, progress tracking, and the ability to categorize tasks, making them a valuable asset for busy Solopreneurs.

BONUS TIP: Commit to regular ToDo list reviews. Make it a habit to start each day by reviewing tasks, checking off completed ones, and adjusting your priorities if needed. Similarly, at the end of the week, assess your productivity, identify any bottlenecks, and plan for the week ahead (... you will thank me later!)

Distraction VS Action: Harnessing the Power of Digital Tools

We have been using Todoist for several years now as our main Project Management Tool – and believe it's second to none. The interface is simple but robust and covers all the important features for

• identifying high-priority tasks,
• sharing and delegating tasks, and
• keeping track of parallel projects.

We are proud affiliates of this tool, meaning if you click the link and make a purchase, we earn a small commission at no extra cost to you. Our recommendation is based on experience and we genuinely find the tool useful to help achieve ambitious goals. Please assume that all links in the following are affiliate links.

Tasks can be assigned labels, color codes, priorities, and can be grouped into projects. Once you begin to expand your business, it is great for managing remote support. Whereas other tools we have tested need a stable internet connection, Todoist can work offline (e.g. on the beach) and still have full access to all your data, which syncs automatically the next time you go online.

At OwnFoundations, we use the Todoist Pro Plan since we usually have more than five projects running in parallel. If you're just getting started though, you can use all features for free!

The paid plans are very affordable, compared to other Project Management Tools out there. We recommend you try out Todoist first before fully integrating it into your workflow. With our link below, you can try Todoist Pro for 2 months free.

Todoist Pro

“Todoist is the number one to-do list app”– PC Mag

The essential tool to prioritize, delegate, and manage your projects. Tasks can be assigned labels, color codes, priorities, and can be grouped into projects. Once you begin to expand your business, it is great for managing remote support. Whereas other tools we have tested need a stable internet connection, Todoist can work offline (e.g. on the beach) and still have full access to all your data, which syncs automatically the next time you go online.

This is an affiliate link.

Get Todoist Pro 2 Months for Free

The app works (and syncs) seamlessly across different platforms (Mac, Windows, iOS, Android), allowing users to stay on top of their tasks.

Todoist provides an API that developers can use to integrate their applications or services. It integrates with apps such as Google Calendar, Zapier, Obsidian and many more.

By using Todoist, Solopreneurs easily streamline their workflows, stay organized, and get sh** done. Further. Faster. Forward.

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